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Job Title: Project Coordinator

Reporting to: Senior Project Manager

Business Unit: Substations

Role purpose

The Project Coordinator role will be to support projects by delivering general office administration and project coordination.

Responsibilities & Duties

Including but not limited to the following:

• Provide general support to Project Managers and Project Director.

• Act as a point of contact for business unit staff, contractors, customers and suppliers.

• Support the work planning process compiling work packages for issue to installation teams.

• Complete administration associated with procurement, fleet and other general duties.

• Completion of adhoc reports as required by the Finance Business Partner or Project Managers and Project Director

• Collation and input of timesheets on a weekly basis to a strict deadline

• Preparation of payroll reports for payment of monthly allowances

• Administration of expense payments

• Credit and Fuel card administration and analysis

• take/update meeting minutes as required.

• Populate accounting system with timesheet information

• Maintain records and file documents including:

  • Near misses, Positive Interventions, site Safety Audits and Inspections.

  • Goods Received Notes

  • Employee leave records

• Coordinate travel arrangements for staff members

Key interfaces

Relationships with key stakeholders:

• BUGM

• Finance Business Partner

• Project Managers

• Project teams

• Functional support teams

Person Specification

Qualifications and experience

The jobholder must be a motivated self-starter, possessing:

• A minimum of 2 years recent experience in providing administrative support within a busy office environment.

• Strong IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

• Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.

• A high level of accuracy and attention to detail is of the upmost importance

• Be able to work under pressure, be a team player and have a high level of self-motivation.

• Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

Desirable:

• Relevant additional qualifications which will assist in ensuring high levels of performance.

• Evidence of recent administrative experience in a similar commercial / contracting / engineering / Health & Safety / technical organisation, familiarity with an electrical utility contracting environment will be an advantage.

• Previous experience of processing attendance timesheets.

• Previous administrative experience in compiling tender or procurement documentation and making travel bookings.

• Knowledge of SAP purchasing module

Competencies

Required skills, knowledge, and abilities:

• Organisation skills

• Problem solving skills

• Good communication skills

• Critical thinking

• Working well in a team

• Self-motivation

• Good time management

• Excellent collaboration and people skills

Values

In line with Omexom’s values, the jobholder must have the following qualities:

Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.