Nur gemeinsame erfolge sind wahre erfolge

Your missions ? 
As an Office Manager / HR Officer, you will act as the right hand of the General Manager and a true cornerstone of the organization.

You will ensure the smooth day-to-day running of the company while contributing to the structuring of administrative, HR, and financial processes.

This is a cross-functional and strategic role built on trust, discretion, and proactivity.

Your main responsibilities with us : 

Executive support to the General Manager :
- Managing and optimizing the GM’s agenda
- Organizing travel and key events
- Preparing and following up on strategic meetings
- Drafting materials (emails, presentations, notes)
- Tracking priorities, deadlines, and decisions

You are at the heart of decision-making and facilitate leadership effectiveness.

Office management & internal operations :
- Coordinating office life (Bucharest & Cluj)
- Managing suppliers and office resources
- Organizing team travel and internal events
- Overseeing supplies and general services

You create a smooth, structured, and positive work environment.

HR administration :
- Managing onboarding and offboarding processes
- Maintaining employee records
- Supporting recruitment (CV screening, interview scheduling)
- Managing leave, absences, and payroll inputs
- Contributing to HR processes and internal communication

You play a direct role in employee experience.

Financial support :
- Tracking invoices and expense reports
- Liaising with accounting
- Monitoring payments and deadlines

You help ensure reliable and efficient administrative processes.

The profile we are looking for : 

You are organized, reliable, and proactive, with a strong service mindset.

Your strengths :
- 3–5 years of experience in office management, executive support, or HR
- Strong organizational and prioritization skills
- High level of discretion and professionalism
- Excellent communication and writing skills
- Proficiency in MS Office
- Knowledge of HR administration and general business operation

Why this role is for you : 
✔ You enjoy versatile and high-responsibility roles
✔ You want to be at the core of a growing technical organization
✔ You are looking for a position combining people, structure, and impact
✔ You want to evolve in an international environment

Why join us ?

Sixense is the worldwide leader in the design, installation, and operation of automated infrastructure monitoring systems. In Romania, the Sixense brand has been present on the market since 2011, and the local team (39 people, offices in Bucharest and Cluj) provides structural and geotechnical monitoring services – monitoring of behaviour over time – for civil construction, bridges, and infrastructure, with a significant share of metro projects.

We are creating a new Office Manager / HR Officer position that will be, first and foremost, the direct support of the General Manager in coordinating day-to-day activity, combined with solid responsibilities in office administration, human resources, and financial support. It is a cross-functional role built on trust and discretion, holding the team together organizationally and bridging leadership, project teams, and support functions