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FUNCTION: SB3 - HS2

REPORT TO - SITE PROJECT MANAGER

ROLE PURPOSE - The purpose of the role is to provide comprehensive administrative support to the Project Management team. The Apprentice Project Administrator will be
responsible for a broad range of administrative tasks e.g data collection and input. 

KEY ACCOUNTABILITIES:

Undertake a full range of administrative duties to ensure an efficient service is delivered. To include:
• Inputting site operational information into relevant spreadsheets
• Inputting site allocation data into relevant spreadsheets – staff, labour, materials & plant
• Uploading site documents to BC – working with the SB3 document control team
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives
• Maintain site registers for briefing attendance / H&S inductions
• Act as the first point of call for the client’s Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet
• Daily updating Plant/Equipment Allocation Sheet
• Collection and submission of Plant and Equipment Maintenance Sheets
• Calculation and submission of total hours worked
• Daily updating of Materials Received Allocation Sheet
• Calculation and submission of total number of deliveries
• Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration e.g photocopying, scanning and filing
• Ordering office supplies and stock check
• Supporting Project Manager and Engineers with report writing/collection of data
• Play an active part in the continuous improvement of administration processes and duties
• Maintaining Absence/Sickness/Holiday trackers for the hourly paid employees.
• Collection and submission of sub-contractors’ timesheets to the respective agencies
• Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through
requisition trackers.
• Supporting the commercial team with monthly updates on hired items and labour hours

PERSONAL QUALITIES AND EXPERIENCE:

The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
• Knowledge of Microsoft Office, including Word, Excel, Outlook.
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.
• Work well under pressure
• Excellent communication skills
• To be resilient with a positive and confident approach.