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Document Controller

Birchwood, Warrington

Permanent

Salary up to £35,000 Depending on Experience

Purpose of the Job

The Document Controller is responsible for managing, organising, and safeguarding all project documentation throughout its lifecycle. This role ensures that accurate, up to date information is accessible to project teams, stakeholders, and external partners. The Document Controller maintains compliance with company standards, contractual requirements, and regulatory obligations.

There has never been a more exciting time to join NUVIA UK. As a result of significant growth and major contract awards, including the STEP fusion programme and major frameworks supporting the UK's defence and nuclear infrastructure, we are expanding our capability and delivering some of the UK's most innovative and strategically important programmes. Operating across the nuclear, defence and energy sectors, our work supports critical national infrastructure, strengthens energy security and contributes to the UK's long-term resilience.

From helping to deliver the UK's ambitious fusion energy programme to supporting major defence and nuclear infrastructure projects, our teams work at the forefront of complex, safety-critical challenges. Our diverse portfolio offers the opportunity to develop specialist expertise, work alongside industry-leading professionals and build a rewarding career while contributing to projects of national significance.

Join NUVIA and be part of a growing organisation where you can make a lasting impact on society, industry and future generations, while benefiting from meaningful career development

Reporting into Doc Control Supervisor.

Key Accountabilities

Document Management & Control

• Establish and maintain document control processes, procedures, and metadata standards.
• Manage the receipt, registration, tracking, and distribution of project documentation.
• Ensure all documents are correctly formatted, version-controlled, and stored in the appropriate systems.
• Oversee document workflows, ensuring timely reviews, approvals, and close outs.
• Maintaining that all drawings, models, mathCAD files are received from designers, suppliers and sub-contractors and are logged into document management system ready for transmittal to Client.

Systems Administration

• Maintain and administer the project’s electronic document management system (EDMS) such as Bentley’s CEMAR, Vault, SharePoint, BIM or similar.
• Support users with system access, training, troubleshooting, and ensuring proper use of workflows and file structures.
• Ensure data integrity, audit trails, and compliance with information governance requirements.
  

Quality & Compliance

• Conduct document quality checks (e.g., naming conventions, revision control, completeness).
• Ensure documentation meets project standards, contractual requirements, and regulatory guidelines.
• Prepare reports on document status, compliance, overdue actions, and system metrics.
• Ensure all documentation and drawing are to ISO standard 19650

Coordination & Communication

• Act as a central point of contact for all document control activities.
• Liaise with project managers, engineering teams, contractors, and external stakeholders to ensure documentation is delivered on time.
• Facilitate document-related queries, clarifications, and training sessions.
• Support project start-up including placeholders for agreed project type and close-out documentation, including handover package and O&M manuals.
• LTQR’S preparation during project close out and maintaining project lifecycle and project information retention period.

Project Support

• Assist with information management strategies and continuous improvement initiatives.
• Monitor document deliverables against project schedules and escalate delays as necessary.
• Support change control by ensuring documentation reflects approved changes and updates.

Governance, Assurance & Reporting

• Support Project Manager assurance processes (e.g. gateway reviews).
• Support in the preparation of regular reporting on project progress (e.g. monthly governance reviews, Board Reports etc.).
• Actively participate in reviews and action implementation of recommendations.
• Ensure appropriate document management systems and audit control measures are in place and adhered to.

Benefits Management

• Understand the expected benefits of the project and contribute to tracking progress against benefit realisation plans.
  
  

Stakeholder Management

• Identify and manage stakeholder relationships ensuring necessary support at senior levels where required.
• Manage internal and external relationships.

Project Performance & Controls

• Adherence to project management controls (at times with a Project Controls Manager and ensure all project changes are captured.

Collaborate

• Lead on collaboration with relevant divisions / external partners and provide support and direction to other team members to ensure they are collaborating where required, to ensure effective project delivery 

Guidance & Support

• Provide guidance, support and coaching to the project team, including cascading of wider organisational messages and information that may be pertinent to project delivery.
• Demonstrate commitment to personal development and promote effective team performance.

Occupational Skills and Knowledge

• Proven experience in a Document Controller or Information Management role.
• Strong understanding of document control processes within construction, engineering, or major project environments.
• Proficiency with EDMS platforms (e.g.,  Bentley’s CEMAR, Vault, SharePoint, BIM or similar.).
• Excellent organisational skills with strong attention to detail.
• Ability to manage high volumes of documentation and work to tight deadlines.
• Strong communication skills and confidence in working with multi-disciplinary teams.
• Familiarity with quality assurance practices and information governance requirements.
• Experience working on large construction, rail, infrastructure, or engineering projects advantageous.

Advantageous

• Strong analytical and critical thinking skills.
• Ability to adapt to changing priorities and work environments.
• Vocational qualifications in administration or project support beneficial.
• Training or certification in document control or information management desirable.