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The Procurement Coordinator is responsible for managing the procurement process for different areas of the Project. This role ensures that all necessary materials, equipment, and services are acquired in a timely and cost-effective manner, supporting efficient operations. The coordinator works closely with suppliers, vendors, and internal departments to streamline purchasing activities and maintain optimal inventory levels.

Principal Duties & Responsibilities

• Management of the project procurement plan in accordance with approved corporate and or project policies, procedures, plans, strategy, and budgets. 
• Communicate with bidders and suppliers, or subcontractors on all procurement related matters. 
• Oversee the preparation of the bid inquiry documents, bid tabulations, and selection recommendations. Lead contract negotiations and preparation, including issuing approval of contract documents, subcontracts, and purchase orders. 
• Oversee Coordination of expediting, logistics and traffic with respect to the delivery of supplier equipment and materials delivered to the site.  
  Research new materials for design and cost savings. 
• Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification. 
• Maintain existing relationships with subcontractors and suppliers and establish new relationships to ensure adequate resources for all projects and to continually improve pricing and quality of work. 
• Assist in settling invoices or contract disputes. 
• Interface with project segment managers and contract administrators, buyers, expeditors, inspectors, materials controllers, transportation and logistics and other parties as required.  

Required Qualifications

• High school or GED from an accredited institution. 
• Minimum 5 years’ procurement experience within a heavy civil construction environment. 
• Minimum 3 years’ field or project-based procurement experience in the construction industry. 
• Sound knowledge of MS Office suite, including Word and Excel.  
• Knowledge of procurement best practices, import regulations, competitive bidding, market conditions, general contract terms and conditions is required.  
• Strong negotiation skills, including the ability to reconcile conflicting service and financial requirements.  
• Strong analytical and problem-solving skills.  
• Results oriented with the ability to effectively manage multiple priorities and timelines.  
• Exceptional time management skills and the ability to work independently and as part of a team.  
• Must demonstrate exceptional judgment, discretion, and professional courtesy.  

Preferred Qualifications

• Local Virginia experience is highly preferred.   
• Smart Bid software experience.   

Knowledge, Skills, and Abilities

• Strong negotiation and communication skills. 
• Proficiency in procurement software and Microsoft Office Suite. 
• Excellent organizational and time-management abilities. 
• Strong analytical and problem-solving skills. 
• Ability to work collaboratively in a team environment 

VINCI Construction Grands Projets USA is a subsidiary of VINCI Construction Grands Projets, located in Alexandria, Virginia, USA. The scope of the company is to design and build major civil engineering structures and projects, through our company’s high level of expertise, engineering skills, and expert project management abilities. We focus on projects for which we can bring clear and strong added value by providing highly skilled and competitive professional service in the construction field.